Privacy policy

We value your support and we are committed to protecting your privacy. We want to help you understand how we use the information we hold about you and how you can get in touch with us about your preferences.

Who we are

Ethiopiaid is a registered charity in England and Wales (charity number 802353). We are a company limited by guarantee in England and Wales (company number 2435882). 

This Privacy Policy applies to all the above entities.  

Ethiopiaid’s registered address is PO Box 5168, Bath, 0RR. 

This Privacy Policy relates to information which is obtained by Ethiopiaid and for which Ethiopiaid is the Data Controller.  

Ethiopiaid’s purpose

Ethiopiaid supports a wide range of partners in Ethiopia ranging from maternal health and opportunities for women and girls to education, disability and the elderly. Ethiopia has made huge strides forward since the devastation and despair of the famines during the 1980s. We continue to drive this progress and development further through our trusted partnerships, ensuring that no one is left behind. 

 

Why we hold and process supporters’ personal data

Ethiopiaid values your support and we are committed to protecting your privacy. We are sharing this statement with you so that you understand how we manage any information held about your support for and interest in our work. 

We process personal information for certain legitimate business purposes which include some or all of the following: 

  • Where the processing enables us to enhance, modify and personalise our communications for the benefit of our donors and supporters 
  • To process donations, legacies and Gift Aid  
  • To send out content that our supporters may have a legitimate interest in. For example, updates on our work, how to leave a legacy information, and emergency appeals 
  • To identify and prevent fraud 
  • To enhance the security of our network and information systems 
  • To better understand how people interact with our websites and social media 
  • To provide postal and email communications, including fundraising appeals and campaigns, that we think will be of interest to you 
  • To determine the effectiveness of our fundraising appeals and campaigns 

Wherever we process data for these purposes we will ensure that we always keep your Personal Data rights in high regard and take account of these rights. 

You have the right to object to this process if you wish. Please click here to inform us of your objection.  Please bear in mind that if you object it may affect our ability to carry out the tasks above for your benefit. 

 

When and why we will send you personalised fundraising and marketing communications

Ethiopiaid will use your personal information in order to send you direct marketing appeals and communications so that we can keep you informed with our news, updates and appeals relating to the charitable projects you have supported, or may have an interest in. We will only send you such marketing and fundraising communications where we have your consent or have determined legitimate interest 

We may use your personal information in order to keep your contact details accurate and up to date. This includes recording your contact preferences (e.g. postal, email or phone), your previous address if you have moved, your philanthropic and charitable interests, and the type of communications you have given your consent to receive.  

We will make it easy for you to tell us if you would like to receive marketing communications from us and hear more about our work and the ways in which you would like to receive this information (e.g. by post or email).  

Where you have given us your consent to send marketing and fundraising information this consent will last for 36 monthsUnless we have grounds for believing that a longer period is reasonable and have explained that to youAfter this time, for us to continue to update you, we will need your renewed consent.  

You can update or withdraw your consent at any time, for individual or all channels of communications. Ethiopiaid will not send you marketing and fundraising materials if you tell us that you do not wish to receive them. Please click here if you would like to be removed from our mailing and email list. Requests to remove details may take up to 28 days to fulfil.  

Consent lasting more than 36 months

We will generally treat any marketing consent you give us as lasting for 36 months (about 3 years) but will apply the following exceptions. 

  • Where you have committed to giving us a regular donation. In this situation, and unless you withdraw your consent, we will treat consent as enduring until you cancel your donation, at which point your consent will expire 36 months after the last donation. This is to enable us to keep you up to date with regular touch points and show the impact of your regular gifts, and to ask whether alternative means of support would be of interest. 
  • Where you have notified us that you will be leaving a legacy to Ethiopiaid. This is a lifetime commitment and although we will provide you with regular opportunities to shape and control your communications from Ethiopiaid we will treat your consent as ongoing.  
  • Public calls for applications for funding have been either sourced by the Trust donor themselves or the Trust/Charity Commission. Ethiopiaid will hold these records indefinitely given these organisations’ position as grantmakers and in order for us to achieve our objective of raising funds for Ethiopia’s most vulnerable people. For more information on our GDPR Policy for Trusts/Trustees please visit here 
  • Groups are defined as either a school, community group, religious organisation or corporate company. If one of these groups have given a donation in the last 60 months, we will treat this as consent, which will expire 60 months after the last donation. This is based on giving history and the groups’ position as donors.  

 

Determined Legitimate Interest 

On occasion, Ethiopiaid may send an additional mailing where Legitimate Interest is determined. For example, Emergency Appeals where we feel that all of our supporters, who have an invested interest in the development and success of Ethiopia and its people, have a Legitimate Interest in being informed of emergency situations that may or might occur. Additionally, information on how to leave a legacy to Ethiopiaid. For we believe our long-term supporters have an interest in knowing different ways they can support and invest in Ethiopia future. These communications may fall outside our supporters’ communication frequency preferences.


Personal information collected via our website and social media

Ethiopiaid’s website is a safe platform for our supporters to visit and on which to make online donations. All donations made online are securely processed.   

When you make a donation online we will ask for your name, contact details, address, and card information so that we can process your donation, and any eligible Gift Aid, accurately and effectively. Your card information is erased after the transaction. 

We will use the personal information collected to send you an acknowledgement. You can also opt to receive our fundraising communications at a frequency and via a method that suits you.   

You can unsubscribe from receiving our communications at any time by clicking the link in our most recent email or by contacting us at support@ethiopiaid.org.uk 

 

Email fundraising appeals

If you have opted in to receive our fundraising appeals and marketing communications by email you will receive these on a regular basis. You can unsubscribe from these emails by clicking the unsubscribe link at any time or by emailing support@ethiopiaid.org.uk with your request. 

To enable us to determine which of our email fundraising appeals are more interesting to our users, our emails may contain a single tracking pixel to allow us to see whether emails are opened, and also which links people click the most. The pixel will be removed when you delete the email. 

If you do not wish the pixel to be downloaded to your device, please set your email client to receive plain text emails from us. 

 

What personal information might Ethiopiaid collect about you?

We may process your personal information for carefully considered and specific purposes which are in our interests and enable us to enhance our own activities. We believe this will benefit our donors, supporters and ultimately our beneficiaries. These are: 

Financial Processing 

We will use your personal information to process your donation(s) and ensure that your donation(s) are accurately credited to your record on our database. This may include details such as your name, postal address, email address, telephone or mobile number and your bank account details. 

Gift Aid 

We will collect information about your tax status and hold this information for at least 7 years in order for us to process any gifts that you have informed us of as being eligible for HMRC’s Gift Aid scheme. 

Personalisation 

We may use your personal information to personalise our communications with you in order to improve your experience with us. 

Sensitive Personal Data 

We do not collect “sensitive personal data” about our supporters, e.g. health status, unless there is a clear reason for doing so, for example physical challenges and overseas trips where we may need to provide appropriate facilities or support to enable you to participate. Clear notices will be provided on application forms for such activities so that it is clear what information we need and why we need it. 

Cookies 

Our website uses cookies, small pieces of data stored inside a website browser, across our websites to improve their performance and to enhance your user experience.  

When you visit our websites, cookies allow us to collect some non-identifying basic information. This includes the total number of visitors, the pages viewed, and other anonymous information. We use this information in order to improve our website and optimise our future marketing campaigns. 

When the Information is Publicly Available  

We might also obtain personal data about individuals who may be interested in giving major gifts to charities or organisations like Ethiopiaid. In this scenario, Ethiopiaid may seek to find out more about these individuals, their interests and motivations for giving through publicly available information. This information may include newspaper or other media coverage, open postings on social media sites such as LinkedIn, and data from Companies House. Ethiopiaid will not retain publicly available data relating to individuals without their consent, which will be sought at the earliest practical opportunity.  

 

Do we share your information? 

We will never sell, trade or rent your personal information to anyone. 

We may disclose to third parties to aggregate statistics regarding donations but these statistics do not include any personally identifying information.  

Regular donations made by direct debit, together with donations made by credit or debit card, are processed securely by regulated third-party financial institutions who will only use your personal information for the purpose of processing the transaction(s). 

We may also use third-party agencies to help us manage postal mailings, responses to our appeals, keep our data updated and make sure that our fundraising communications are managed as effectively and efficiently as possible. This could include keeping address records correct by screening against public information relating to deceased files or address changes. 

Where Legally Required 

We will also comply with legal requests where disclosure is required or permitted by law (for example to government bodies for tax purposes or law enforcement agencies for the prevention and detection of crime, subject to such bodies providing us with a relevant request in writing). 

 

How long will Ethiopiaid keep your personal information?

We will hold your personal information on our systems for as long as is necessary for the relevant activity, for example we will keep a record of donations subject to Gift Aid for at least seven years to comply with HMRC rules.  

If you have opted out of receiving all of our communications then we will continue to hold some of your personal data, however limited, to ensure that no further communications are sent.   

Legacy income is vital to the running of the charity. We may keep data you provide to us indefinitely to carry out legacy administration and analysis. We will also keep data that will enable us to communicate effectively with the relatives and executors of individuals who have left a legacy to Ethiopiaid.  

Where you contribute material to us, e.g. user generated content or in response to a particular campaign, we will only keep your content for as long as is reasonably required for the purpose(s) for which it was submitted unless otherwise stated at the point of generation.  

 

How do you contact us regarding your information?

If at any time you change your personal information or if any of the other information, we hold is inaccurate or out of date, please contact us as soon as possible. 

Please be aware that since March 2020 Ethiopiaid staff have been predominantly working from home. Ethiopiaid have taken extra measures to ensure that your information is protected including but not limited to working in secure cloud networks, restricted database access based on job roleadditional staff training and signed confidentiality and intellectual property agreements.  

You can send anonymous donations to us at any time. Please bear in mind that without knowing your name and address we will not be able to acknowledge your generosity or claim back any Gift Aid from HMRC on eligible donations. 

You have the right to access your data and can request this in writing or verbally. We will respond to your request within one month.   

You have the ‘right to be forgotten’ and can request this in writing or verbally. We will respond to your request within one month. Please note that this right is not absolute and does not apply to information that we are legally required to keep, for example Gift Aid records.   

Please click here to contact us or use the information below: 

Telephone:  01225 476 385 

Ethiopiaid 

PO Box 5168 

Bath 

BA1 0RR